§ 8-07 Administrative Requirements.
RCNY § 8-07
(a)Record retention and production. An owner must keep records of any maintenance, inspection, deficiency, corrective action, water treatment, test result, cleaning or disinfection performed on any cooling tower. Such records include but are not limited to maintenance program and plans, and all checklists, reports, notes, documentations, declarations, evaluations, measurements, test results and notices explicitly required by the provisions of this Chapter. Such records must be retained and produced as follows: (1) Retention period. The owner must keep records for each cooling tower for at least 3 years.
(2)Provision upon request. (A) The owner must provide all records required by this Chapter to the Department for inspection upon request. (B) Failure to provide required records to the Department upon request shall be considered prima facie evidence that such required records do not exist and that the corresponding requirements were not satisfied.
(3)Electronic records. If records are kept electronically, any such record requested by the Department at the time of inspection must be displayed on a digital device (e.g., computer or tablet) provided by the owner. Copies of such electronic records must be available in a format that is used by the Department and is generally commercially available, such as PDF, and must be submitted to the Department in a manner specified by the Department upon request.
(b)Certification. The owner of a cooling tower must file an annual certification each year as specified by the Department of Buildings, indicating that such tower was inspected, tested, cleaned and disinfected in accordance with the maintenance program and plan, as required by § 28-317.5 of the Administrative Code. The certification must document any deviations from compliance with the maintenance program and plan and the corrective actions taken to address any deficiencies.
(c)Posting. The owner must post the Department of Buildings Cooling Tower Registration Number that has been assigned to that cooling tower on each cooling tower. The Registration Number must be posted on a sign or plate that is securely fastened to the cooling tower in a location that is conspicuously visible and must be constructed of a durable, weather resistant material. (Added City Record 4/7/2016, eff. 5/7/2016; amended City Record 4/8/2026, eff. 5/8/2026)
