§ 1-02 Definitions.
RCNY § 1-02
As used in these Rules and Regulations the following terms shall have the following meanings: Department. "Department" means the department of records and information services. Records. "Records" means any document, book, paper, photograph, sound recording, machine readable material or any other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official city business. Library and museum materials made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference and stocks of publications are not included within the definition of records as used in these Rules and Regulations. Records disposal. "Records disposal" means: (1) the removal by a city agency, as provided herein, of records no longer necessary for the conduct of business or for purposes of audit or litigation. Methods of disposal include, but shall not be limited to: (i) the disposal of records by destruction or donation; (ii) the transfer of records to the Department; (iii) the transfer of records to the Department determined to have historical or other sufficient value to warrant continued preservation; (2) the transfer of records from one city agency to another city agency. Records disposal schedule. "Records disposal schedule" means any list of records promulgated by the Department for an agency which lists the records maintained by that agency by title and defines the exact length of time for which the records shall be kept.
