§ 1-04 Procedure for Making Requests to Establish a Records Disposal Schedule.
RCNY § 1-04
(a)Agency requests for the establishment of a records disposal schedule shall be made to the Department on such forms as may be prescribed by the Department.
(b)Upon receipt of a request for the establishment of a records disposal schedule, the Department shall make a formal survey of records maintained by the agency. Based on the findings for such survey, a records disposal schedule shall be established by the Department and approved by the corporation counsel and the Office of the Comptroller. Each agency shall provide the Department, the corporation counsel and the comptroller with its full cooperation and shall provide any information necessary to evaluate the request. If the Department or the corporation counsel deems it necessary, the agency shall provide access to the records in question and, if requested, shall forward such records to the Department or corporation counsel for examination.
(c)The records disposal schedule for these records shall remain in force until the status of the records contained in the schedule changes.
(d)Upon change in status of records or at any time an agency determines that records not within its records disposal schedule are no longer necessary for the conduct of business or for purposes of audit or litigation, the agency may request the Department to make appropriate amendments to its records disposal schedule.
