§ 2-04 Procedures.
RCNY § 2-04
(a)Upon the initiation of design of an eligible project in accordance with Section 219(b) of the Charter, the Design Agency shall notify the Commissioner in writing of the following: (1) scope of the project; (2) budget for the project; (3) time schedule for the project; and (4) the Architect's name and address.
(b)The duties of the panel shall be performed as part of the eligible project's design phase but, in no event shall they interfere with the project's schedule.
(c)Panels shall be convened by the Commissioner in consultation with the Design Agency, so as to expeditiously process eligible projects.
(d)The Commissioner will keep a list of the eligible projects submitted, will establish a schedule for their consideration by a panel, will appoint the three (or four, if required hereby) panel members to each panel representing the public, will notify all members of the time and place of each panel meeting, and prior to each such meeting will distribute materials for consideration. If necessary, a panel may be scheduled to convene more than once during its review of an eligible project, as for example, to visit the site of the eligible project, or to have additional opportunities to confer with the Architect and/or Design Agency.
(e)The Commissioner will give reasonable advance notification of the intention to include works of art in an eligible project to the appropriate district council members, borough president and chairperson of the community board of the district in which the project is located, in writing, at the time the panel to consider such project is appointed. The notification shall include the time and place of such panel meeting(s).
(f)Submissions to a panel shall be made through the Commissioner by the Design Agency. The contract or agreement with the Architect (if the Architect is a consultant to the Design Agency) will provide that the Architect will consult with, and cooperate with, the panel, in carrying out the requirements of Section 224 of the Charter, and will prepare all other necessary data, drawings and plans to be presented to and considered by the panel.
(g)Not later than ten (10) business days prior to the first date a panel is scheduled to convene to consider an eligible project, the Design Agency, in consultation with the Architect, shall submit a statement, in writing, to the Commissioner, which shall include: (1) description and scope of the eligible project; (2) the amount of the art allocation; (3) suggestions as to the nature and types of works of art to be included in the eligible project and to be paid out of the art allocation; and (4) suggested works of art already existing to be acquired and/or suggested artists to execute the works of art.
(h)The Commissioner shall distribute the statement to the members of the panel prior to the meeting.
(i)At the panel meeting(s), the Architect will be present to discuss the eligible project with the panel members and respond to questions and comments. Following full discussion and upon a majority vote, the panel will render its recommendations, including specific recommendations regarding work(s) of art and artists. For any eligible project the Architect may request and the panel may recommend that the art allocation be spent on restoring or refurbishing existing work(s) of art for the site; or the removal of works of art to the eligible project from another site; or any other alternative recommendations for the use of the art allocation.
(j)Within two weeks after the panel's final meeting, the Commissioner will forward the panel's written recommendations, in accordance with § 203(b) above, to the Design Agency to be used in the Architect's preparation of initial designs for the eligible project, with copies to the members of the panel and to those persons referred to in 43 RCNY § 2-04(e) above.
