§ 16-04 Record Retention.
RCNY § 16-04
(a)The Department will retain all documentation related to Surplus Equipment donations for a period of six (6) years.
(b)Documentation retained by the Department will include, but is not limited to: i. Department notifications to the public of its intent to donate Surplus Equipment; ii. Specific plans submitted to the Department by Eligible Organizations; iii. Department statements explaining how it prioritized order when multiple Eligible Organizations submitted specific plans; and iv. Itemized lists of Surplus Equipment offered for donation, including whether the equipment was in need of repair or restoration, donated, auctioned, or disposed. If auctioned or disposed, a record as to why the Surplus Equipment was not donated. (Added City Record 6/18/2024, eff. 7/18/2024)
