§ 14-03 Nonpublic Schools; Qualification for the Reimbursement Program.
RCNY § 14-03
(a)PASSPort. Any nonpublic school in the City of New York (hereinafter “school”) that seeks to participate in the Reimbursement Program must first create an account with PASSPort and complete the HHS Accelerator Prequalification.
(b)Application.
(i)After creating an account in PASSPort and completing the HHS Accelerator Prequalification, a school may access the application to participate in the Reimbursement Program. The application will be on a form prescribed by the Department and will be accessed through PASSPort. For the 2025-2026 school year, and for any subsequent school year in which the Reimbursement Program is authorized, the deadline to submit a completed application is May 15, unless the agency determines that due to an event that impacts public safety, which was not foreseen in advance of the May 15 deadline and which compromises the safety of one or more non-public schools, it is appropriate for the application to be due at a later date for one or more nonparticipating schools. This deadline applies to both new and existing schools that wish to participate in the Reimbursement Program. The Department shall use such application to determine whether a school is qualified to participate in the Reimbursement Program.
(ii)The application will require the school to provide the number of students enrolled at the school, which may include pre-kindergarten students who will be four years of age on or before December 1, or who will otherwise be eligible to attend kindergarten in the following school year. To participate in the Reimbursement Program a school must be a Qualifying Nonpublic School pursuant to Administrative Code § 10-172(a) and must enroll at least 150 students. The Department will verify all enrollment information with the New York State Education Department as reported by the school on the prior year’s Basic Educational Data Systems (“BEDS”) or Student Information Repository System (“SIRS”) Nonpublic and Public Schools Report for the current school year for which the qualified nonpublic school is seeking reimbursement. A separate application is required from each school instructional site with its own individual BEDS code. A school’s prior year’s BEDS or SIRS enrollment number is considered final for the current school year.
(iii)All questions regarding the submission, uploading, or retention of documents in connection with the application must be submitted to PASSPort.
(c)A complete application for the Reimbursement Program must include: (i) an organizational chart, which identifies the names and roles of the school’s administrators and the hierarchy of the School; (ii) the school’s BEDS form for the prior year, or if the school does not have the prior year’s BEDS form, the letter from NYSED assigning the school its BEDS code; (iii) a workscope document, which depicts the daily schedule of the school, as well as school closures; (iv) proof of the School’s non-profit, non-public status in the form of either a School Charter, Board of Regent’s Certificate, or Certificate of Incorporation; (v) IRS 501(c)(3) Determination Letter which includes the school’s tax identification number; (vi) Attachment B, to be provided by the Department, wherein the school lists all of its locations under the same BEDS code and the enrollment count for each location; and (vii) a certification from the School stating that the School does not use funding from the City of New York pursuant to subparagraph (5) of paragraph (e) of subdivision (3) of section 2853 of the Education Law for the provision of security services during the same school year that the School receives reimbursements from the NPS Program.
(d)Denial or Revocation of Qualification.
