§ 1-29 Maintenance of Project Record and Project Summary.
RCNY § 1-29
(a)A project record shall be maintained for all small and large asbestos projects. During the project, the project record shall be kept on site at all times and may be maintained by the building owner or his authorized representative, which may be the asbestos abatement contractor or the air monitoring company. Upon completion of the project, the project record shall be maintained by the building owner. The project record shall be produced upon verbal or written request by any DEP inspector. Upon transfer of ownership of the building, all project records for past asbestos projects shall be turned over to the new owner. The project record shall consist of: (1) Copies of licenses of all contractors involved in the project.
(2)Copies of DEP and NYSDOL supervisor and handler certificates for all workers engaged in the project; (3) Copies of all project notifications and reports filed with DEP and NYSDOL for the project, with any amendments or variances; (4) Copies of all asbestos abatement permits, including associated approved plans and work place safety plan; (5) A copy of the project air sampling log, chain of custody forms, and all air sampling results; (6) A copy of the abatement contractor's log; (7) All data related to bulk sampling including the results of any asbestos surveys performed by an asbestos investigator; (8) Copies of all waste manifests; (9) A copy of all project monitor's reports.
(b)In addition to the project record required in subsection (a), the asbestos abatement contractor shall maintain, for at least thirty (30) years after the end of the project, a project summary for each asbestos project in which they engage. These records may be maintained in an electronic recordkeeping system instead of in paper form. That project record must consist of the following: (1) Name, address, and DEP certificate number of all individuals who worked on the project; (2) Location and general description of the project; (3) Amount of ACM abated; (4) Start and completion dates; (5) Name, address, and NYSDOL asbestos handling license number of the air monitoring company; (6) Name, address, and ELAP registration number of the laboratory used for air sample analysis; (7) Name and address of the site used for disposal of the ACM waste generated by the project; (8) Name and address of the asbestos hauler; (9) Copy of the abatement contractor's log and the project air sampling log; (10) Copy of the project monitor's report.
(c)The building owner, contractor or air monitor, as applicable, must make the project record or project summary required by this section available for inspection by DEP within 72 hours of request, except that during the project the project record must be made available upon request.
(d)In addition to the project record required in subdivision (a), the air monitoring company must maintain, for at least thirty (30) years after the end of the project, a project summary for each asbestos project in which the company engages. These records may be maintained in an electronic recordkeeping system instead of in paper form. The project summary must consist of the following: (1) The DEP certificate number of all air monitoring technicians who worked on the project; (2) The location and general description of the project; (3) The start and completion dates for the project; (4) The name, address, and ELAP registration number of the laboratory used for air sample analysis; and (5) A copy of the air sampling log, chains of custody, laboratory reports, and sample location sketches.
(e)All records required to be kept by this section must be stored in a manner that minimizes the possibility of water damage. The party responsible for maintaining the records must immediately notify DEP if any records are lost, damaged, or destroyed. (Amended City Record 12/7/2018, eff. 1/6/2019; amended City Record 8/21/2019, eff. 9/20/2019; amended City Record 4/28/2022, eff. 5/28/2022; amended City Record 1/15/2025, eff. 2/14/2025)
