§ 21-402 Reporting requirements to the city council.
AC § 21-402
a. The department shall submit to the city council two reports annually concerning the department's youth services programs, reported separately for community service block grants and other federal, state and city funding sources, respectively, providing indicators on the department's performance goals, actual performance and delivery of youth services within community districts and boroughs, to assist the city council in its oversight of the department's administration of funds and coordination of youth programs. The department shall present actual data for such indicators for the preceding fiscal year and for the current fiscal year, and shall project data for the following fiscal year. Information in the reports shall be presented in accordance with the following categories of indicators: financial indicators; department personnel indicators; performance goals and actual performance with respect to contract categories; and performance goals and actual performance with respect to individual programs. Provided, however, that such reports issued during the first calendar year following the effective date of this provision shall not be required to identify such information separately for each community district for those contracts previously awarded by the department for youth services. A. Financial indicators. The department shall submit to the city council the following information on contracted services: 1. the number and dollar value of contracts with providers of youth services by community district and borough; 2. the number and dollar value of contracts with providers of youth services for contracts terminated prior to the expiration of the contract and for contracts withdrawn prior to the starting date of such contract by community district and borough; and 3. for contracts with providers of youth services having a dollar value of more than twenty-five thousand dollars for which programmatic and/or fiscal reviews were conducted, the number and dollar value of such contract by community district and borough. B. Personnel indicators. The department shall submit to the city council the following information on department personnel: 1. the number of employees funded by city, state, community service block grants and other federal funds, respectively, and for each funding source the number of employees who are in each compensation category, such as, full-time, part-time, salaried, hourly or other, and the criteria utilized by the department to establish each category; 2. the number of personnel in administrative positions and the proportion of time spent on administrative functions. C. Contract categories. The department shall assign to each contract a category from one of the following: 1. BEACON programs; 2. youth development programs; 3. services for runaway and homeless youth; and 4. any additional category deemed necessary by the commissioner. D. Performance goals and actual performance reporting requirements with respect to contract categories. The department shall submit to the city council the following indicators on the performance goals and actual performance of services for each of the contract categories established pursuant to paragraph C of this subdivision: 1. the number and dollar value of contracts with providers of youth services; and 2. the allocation of funds by community services block grants and other federal, city, state and private funding sources, respectively. E. Performance goals and actual performance reporting requirements with respect to individual programs. For every program it coordinates the department shall submit to the city council the following indicators: 1. the program sites for each contract with a provider of youth services by community district and borough; 2. the number of youth served pursuant to each such contract; 3. any outcomes required under the terms of each such contract and the final evaluation with respect to such outcomes; and 4. any other indicator required under the terms of each such contract deemed necessary by the commissioner to measure a program's performance. F. One of the two annual reports containing the information described in paragraph A through E of this subdivision shall be submitted to the city council concurrent with the issuance of the mayor's management report, and the other annual report containing such information shall be submitted concurrent with the issuance of the preliminary mayor's management report. The period of reporting for the report issued concurrent with the issuance of the mayor's management report shall be the most recent fiscal year ended, and the period of reporting for the report issued concurrent with the issuance of the preliminary mayor's management report shall be the first four months of the fiscal year in which such report is issued. b. The commissioner shall submit to the city council copies of the following reports, and any revisions, updates or modifications to such reports, at the same time that each is submitted to the appropriate New York state agency or officer, or any successor thereto, elected official or other governmental body pursuant to any applicable statute, law, regulation or rule: i. the community services block grant management plan required to be submitted to the department of state; and ii. the comprehensive planning report required to be submitted to the New York state division for youth within the executive department. c. Commencing on April 30, 2016 and annually thereafter, no later than every April 1, the commissioner, in consultation with the commissioner of the administration for children's services ("ACS") shall submit a yearly report to the speaker of the city council, and posted on the department's and ACS' websites, documenting the number of youth in contact with the department's runaway and homeless youth services or ACS who are referred as, self-report as, or who the department or ACS later determine to be sexually exploited children, disaggregated by age utilizing the following ranges under 12 years old, 12-15 years old, 16-18 years old and over 18 years old, by gender and by whether such children had contact with the department or ACS. The department and ACS shall also determine and document in such report the number of such children identified as having received services from both the department and ACS. Such report shall also include a description of the services provided by the department and ACS to meet the needs of youth who are or have been sexually exploited children including, but not limited to the number of beds designated for such children and the types of mental health and health services provided to such children. Such report shall also include the department's and ACS's methods for collecting data regarding the number of sexually exploited children. Nothing herein shall require the department or ACS to share information that identifies such children. No information that is required to be reported pursuant to this section shall be reported in a manner that would violate any applicable provision of federal, state or local law relating to the privacy of such children's information. (Am. L.L. 2016/041, 4/6/2016, eff. 4/6/2016; Am. L.L. 2022/060, 5/15/2022, eff. 5/15/2022) Editor's note: For related unconsolidated provisions, see Appendix A at L.L. 1996/081.
