§ 13-04 Records and Audit.
RCNY § 13-04
(a)Each TIE must keep records that enable the Board to verify the accuracy of disclosure reports and compliance with all requirements of § 3-801 of the Code and this chapter. The records kept must be clear, accurate, and sufficient to demonstrate compliance. The records must be made and maintained contemporaneously with the transactions recorded, and maintained and organized in a manner that facilitates expeditious review by the Board.
(b)The records that must be kept include: (i) Copies of all deposit slips; (ii) A copy of each check or other monetary instrument, other than cash, representing a donation or other monetary receipt; (iii) For each cash, credit card, cashier's check, or money order donation received, a written record containing (i) the donor's residential address, employer, business address, and occupation, (ii) the date and amount of the donation, (iii) if any, the intermediary's name, address, employer, business address, and occupation, and (iv) for cash, cashier's check, and money order donations, the donor's signature; (iv) For each in-kind donation, a receipt or other written record showing how the value of the donation was determined; (v) Each contract, invoice, bill, and receipt for goods or services provided; (vi) Written documentation for each loan received, loan repayment, and loan forgiven; (vii) A monthly billing statement or customer receipt for each disbursement to a TIE credit card account showing vendors underlying the disbursement; and (viii) The following from banks and other depositories relating to accounts: (A) all periodic bank or other depository statements in chronological order, maintained with any other related correspondence received with those statements, such as credit and debit memos and donation checks returned because of insufficient funds; and (B) the front and back of all returned and cancelled disbursement checks.
(c)All of the TIE's records are subject to Board review and must be made available to the Board upon its request, within such time as shall be specified by the Board.
(d)Each TIE must retain all records and documents required to be kept pursuant to 52 RCNY § 13-04 for five years after the date of its registration. (Added City Record 8/16/2019, eff. 9/15/2019)
