§ 13-02 Periodic Disclosure Reports.
RCNY § 13-02
(a)Required information. Disclosure reports must contain all information for the reporting period required by the Board, including: (i) the cash balance at the beginning and end of the reporting period; (ii) total itemized and unitemized donations, loans, and other receipts accepted during the reporting period; (iii) total itemized and unitemized expenditures made during the reporting period; (iv) for each donation accepted in excess of $99, the contributor's and intermediary's (if any) full name, residential address, occupation, employer, and business address; (v) the date and amount of each donation accepted or other receipt; (vi) the form of the donation (cash, check, cashier's check, money order, credit card, text, or other); (vii) the number of the check, cashier's check, or money order, if applicable; (viii) the date and amount of each donation returned to a donor, the account from which the funds used to make the return originated, and, if applicable, the number of the check used to issue the return of funds; (ix) each previously reported donation for which the check was returned unpaid; (x) for each loan accepted, the lender's, guarantor's or other obligor's full name, residential address, occupation, employer, and business address; (xi) the date and amount of each loan, guarantee, or other security for a loan accepted; (xii) for each loan repayment made, the date, amount, check number, name of bank account or credit card, and name of any third party payor; (xiii) the date and amount of any portion of a loan which has been forgiven; (xiv) the bill or invoice date and amount, name and address of the vendor or payee, the purpose code and explanation of each expenditure; (xv) the date and amount of each payment; (xvi) the payment method, including check number and committee bank account; (xvii) the amount of remaining outstanding liability to the vendor or payee; (xviii) for each in-kind donation, the date the donation was made, the name and residential address of the donor, a detailed description of the goods or services provided, the amount of the fair market value of the donation, and such further information and documentation as necessary to show how the fair market value of the donation was determined; and (xix) such other information as the Board may require.
(b)Unitemized expenditures. Expenditures of less than $50 do not need to be separately itemized in a disclosure statement.
(c)All information reported in disclosure reports and amendments must be accurate as of the last day of the reporting period.
(d)Electronic submissions. Disclosure report submissions must follow the submission standards applicable to candidates under 52 RCNY Chapter 4.
(e)Monthly reports.
(i)The first report is due on the fifth business day of the month immediately following the month during which the TIE first registers.
(ii)The first report must cover the period from the day of the first financial activity of the TIE through the last day of the calendar month immediately preceding the month in which the report is due. Each subsequent report shall cover the next consecutive calendar month, and shall be due on the fifth business day of the subsequent month.
(iii)The final report must cover the period from the day after the conclusion of the preceding report through the day the TIE terminates its activities and must be filed within five business days of such termination.
(iv)Disclosure reports that fail to comply substantially with the disclosure requirements described in the Act or these rules will not be accepted by the Board. Amendments to disclosure reports are prohibited unless expressly authorized or requested by the Board.
(v)The disclosure report must contain a verification from the elected candidate, treasurer, or other officer designated in the registration that the disclosure report is true and complete to the best of such elected candidate, treasurer, or other designee's knowledge, information, and belief, and must contain such signatures as may be required by the Board. (Added City Record 8/16/2019, eff. 9/15/2019; amended City Record 5/22/2020, eff. 6/21/2020)
