§ 1-15 Small Concessions.
RCNY § 1-15
(a)Definition. Small concessions are those concessions for which the agency anticipates compensation to the City of not more than $249,999 over the course of the concession term, which may not exceed 1 year, or a maximum of 2 years with renewal. This shall be known as the small concession limit. Small concessions may be awarded only by the method set forth in this section.
(b)Application. A concession shall not be artificially divided in order to meet the requirements of this section. Changes to and/or renewals of small concessions shall not bring the total value of the concession to an amount or term greater than the small concession limit. If a concession is determined to be a major concession, the concession may not be awarded pursuant to this section.
(c)Award. Small concessions shall be awarded to a responsive and responsible concessionaire, in accordance with these rules and the solicitation.
(d)Registration. Small concessions are not subject to the requirements of 12 RCNY § 1-17, but the agency must provide a copy of their final executed small concession agreement to the Committee within 5 days of execution by all parties.
(e)Record. The concession file for a small concession awarded pursuant to this section shall include, at a minimum: (1) Name of the responsible concession manager; (2) Date of concession award; (3) Name and address of successful concessionaire; (4) Brief description of the small concession; (5) Details of the outreach made in the solicitation of the small concession; (6) Names of solicited potential concessionaires and their responses, if any; (7) Documentation showing determination of non-major concession status; (8) All correspondence; (9) Any evaluations or tabulations of solicited potential concessionaire responses; and (10) Written basis of award, including responsiveness and responsibility findings.
(f)Renewal. Small Concessions may not be renewed more than once and for a renewal period of no more than one year, with a maximum total term of two years, subject to the small concession limit.
(g)CCPO Determination.
(1)At CCPO's discretion, it may be determined that an Agency is not complying with the requirements of the Small Concession method outlined in these rules,in which case, the CCPO may bar an agency from using this method until such a time that they are satisfied that the agency has implemented sufficient corrective steps.
(2)Any such CCPO determination shall be provided in writing to the agency and to the Committee within 5 days of issuance. Likewise, any reversal of this determination shall be provided in writing to the agency and to the Committee within 5 days of issuance.
(h)Accessibility.
