§ 24-04 Application Procedure and Program Requirements.
RCNY § 24-04
(a)Form of Applications. Applications for the centralized construction mentor program must be submitted in the form and manner prescribed by the centralized program office.
(b)Mentor Construction Manager Evaluation. A mentor construction manager shall review completed applications. Such mentor construction manager shall evaluate materials submitted by an applicant to determine whether such applicant possesses the technical, managerial, and financial capacity to perform construction work.
(c)Review and Documentation. Upon receipt of a completed application, the mentor construction manager shall commence review of such application within ninety days of the date of submission. Following completion of such review, the mentor construction manager shall make a written recommendation to the centralized program office about whether to accept or deny an applicant. The centralized program office shall review such recommendation and make the final determination regarding acceptance or denial of an applicant. The centralized program office may accept or reject the mentor construction manager’s recommendation based on its review of the application materials, the recommendation, and any additional information the centralized program office considers relevant and appropriate. A determination to deny an applicant shall be made in writing and shall state the basis for such denial, as well as the procedures for filing an appeal.
(d)Notification and Appeal. The centralized program office shall notify an applicant of its determination in writing. An applicant may appeal a denial to the centralized program office within fifteen days of the date of the determination, by submitting a letter including all of the facts, evidence, documents, or other basis upon which the applicant relies in support of its position. The centralized program office may request additional information or documentation from the applicant. The centralized program office must render a written determination no later than thirty days after the receipt of all materials and information, provided that where the office determines that rendering a determination within such time frame is impracticable, the office may notify the applicant that additional time is required, and shall issue a determination within sixty days of receipt of all materials and information. The determination granting or denying such appeal shall constitute a final determination of the office. If the office does not issue a determination concerning an appeal within the time frame set forth above, the office’s original determination shall be deemed final.
(e)Ongoing Obligations. A mentee business that has been accepted to the centralized construction mentor program must ensure the accuracy of all information submitted in its application and remain qualified under the requirements of these rules for the duration such mentee business participates in such program. Each mentee business participating in such program must promptly notify the mentor construction manager and the centralized program office in writing of any material change affecting such mentee business’s eligibility or performance capacity, including, but not limited to, any: (1) change in ownership or business structure; (2) financial distress, insolvency, or other material change in financial condition; (3) pending or final legal action, lien, or judgment against the mentee business; (4) change in trade licensing, bonding, or required certifications; and (5) other circumstance that may materially affect the mentee business’s ability to perform construction contracts.
(f)Periodic Review. The centralized program office or a mentoring program agency may conduct periodic reviews of a mentee business’s eligibility and performance. Such reviews may include requests for updated documentation, a renewed integrity or background investigation, and evaluation of current project performance. Mentee businesses shall cooperate fully with all such reviews. Failure to cooperate or to provide requested information may result in suspension or removal of a mentee business from the centralized construction mentor program.
(g)Incomplete Applications. An application that remains incomplete for more than ninety days after initial submission may be deemed withdrawn. The mentor construction manager reviewing such application shall notify the applicant of such determination.
(h)Disqualification and Removal. A mentee business that fails to maintain the standards of responsibility, financial stability, or participation required by this chapter may be suspended or removed from the program. (Added City Record 5/19/2026, eff. 6/18/2026)
