§ 7-207 Notice of Safe/Sick Time Accruals and Use of Safe/Sick Time and Paid Prenatal Leave on Pay Statement.
RCNY § 7-207
(a)The pay statement or other form of written documentation required by § 20-919(c) of the Administrative Code must inform the employee of the amount of safe/sick time accrued and used during the relevant pay period. It must also inform the employee of the total balance of the employee's accrued safe/sick time available for use. As set forth in 6 RCNY § 7-214(f), an employee's accrued safe/sick time balance may exceed the amount of safe/sick time the employee has available for use in a calendar year. When this occurs, the pay statement or other form of written documentation must inform the employee of the amount of safe/sick time available for use in the calendar year. For each pay period that an employee uses paid prenatal leave, the employer must inform the employee of the amount of paid prenatal leave used during the relevant pay period and the total balance of paid prenatal leave available for use, either on the pay statement or other form of written documentation required by § 20-919(c) or in separate written documentation.
(b)If an employer uses an electronic system to issue pay statements or other documentation related to safe/sick time or paid prenatal leave, the employer may comply with the requirements of § 20-919(c) of the Administrative Code and subdivision a of this section by (i) electronically alerting the employee each pay period to the availability of the required information; (ii) making the content required by 6 RCNY § 7-212(b)(4) readily accessible by the employee outside of the workplace within the electronic system; and (iii) maintaining accrual, use, and balance information for any past pay period in the electronic system such that it is readily accessible to the employee outside of the workplace. (Amended City Record 2/3/2016, eff. 3/4/2016; amended City Record 8/21/2018, eff. 9/20/2018; amended City Record 9/15/2023, eff. 10/15/2023; amended City Record 6/2/2025, eff. 7/2/2025)
