§ 7-06 Recordkeeping.
RCNY § 7-06
(a)A registrant must maintain written policies and procedures regarding compliance with all of the laws, rules and regulations of Federal, State and Local government authorities having jurisdiction over any of the registrant's activities concerning vehicle specifications, sanitary requirements, handling, transport, receipt, transfer or disposal of trade waste, regulated medical waste or waste containing asbestos or other hazardous, toxic or dangerous material.
(b)A registrant must maintain all Report of Motor Vehicle Accident (MV-104) forms and any other forms that the registrant is required to file with the New York State Department of Motor Vehicles related to a crash.
(c)A registrant must maintain all determinations by any Federal, State, or Local governmental agency or authority against such registrant, including but not limited to any judgment, decree, order, finding by or settlement agreement with such governmental agency or authority.
(d)A registrant must maintain accurate time records for each vehicle operator and worker who handles trade waste. Such time records must identify the worker by name and job title, and for each day reflect the time the worker reported to work; the route, truck number or other information used to identify the worker's daily work assignment; any off-duty breaks; the time the worker was released from duty; and the total number of hours worked per week.
(e)A registrant must maintain copies of all inspection and certification of repair forms required by 17 RCNY § 7-03(e) for at least five (5) years, and copies of such forms (paper or electronic) must be available in the corresponding vehicles at all times for six (6) months.
(f)A registrant must maintain copies of all daily inspection reports required by 17 RCNY § 7-03(f) for at least five (5) years, and copies of such reports (paper or electronic) must be available in the corresponding vehicles at all times for fourteen (14) days.
(g)A registrant must maintain records demonstrating compliance with 17 RCNY § 7-08 that include, at a minimum, the date training was provided, the names of each employee that received the training, and each employee's job duties.
(h)All records that must be maintained pursuant to this section must be maintained for five (5) years unless the Commission directs otherwise. (Added City Record 10/17/2018, eff. 11/16/2018; amended City Record 7/7/2021, eff. 8/6/2021)
