§ 33-07 Recordkeeping and Reporting.
RCNY § 33-07
(a)Any complaint made to DOC pertaining to the performance and operation of the system must be reported to the Department within seven (7) days.
(b)DOC must maintain the following records electronically, if possible, or in hard copy: (1) The name, date of birth, and New York State Identification (NYSID) number of the person scanned; (2) The time and date that each individual is scanned; (3) The reason each scan is conducted if not upon intake; (4) Documentation of the number of scans of each individual subjected to scanning that allows the tracking of inmates across different periods of incarceration during a 365-day period in order to certify compliance with annual scanning limits for each individual; (5) Any investigation into complaints about body scanner operations; and (6) The daily number of scans conducted by each piece of equipment.
(c)DOC must maintain records of training and make available the records to the Department during inspection including training materials, syllabus, attendance list and other documented information.
(d)DOC must maintain records of safety instructions including but not limited to: (1) Pertinent regulations, written radiation safety program, and any other relevant non-radiological safety instructions; (2) Radiation monitoring reports of workers obtained through methods chosen by DOC and approved by the Department; (3) Documents related to installation, maintenance, adjustment, testing, repair and preventive maintenance of the body scan system; (4) Periodic area radiation surveys; (5) Calibration of radiation survey instruments; (6) Periodic image quality tests described in this Chapter; and (7) Any other information required by NYS Public Health Law Section 3602(6).
(e)All records must be maintained for at least seven (7) years.
(f)All records must be available for the Department when requested or for review during inspections by the Department.
(g)Information obtained from body scanners and records maintained under this Chapter in relation to the identities of detainees scanned shall only be used for the purposes of this Chapter and as permitted and authorized by applicable law, regulation, and policy. (Added City Record 1/16/2019, eff. 2/15/2019)
