§ 3-09 Intergovernmental and Cooperative Purchases.
RCNY § 3-09
(a)Intergovernmental purchasing. An agency may procure goods, services, construction, or construction-related services through the United States General Services Administration or any other federal agency or the New York State Office of General Services or any other State agency provided that: for goods the price is lower than the prevailing market price; for services or construction, the price is fair and reasonable; and for procurements above the small purchase limits, approval has been obtained from the ACCO.
(b)Cooperative purchasing.
(1)Cooperative purchasing means procurement conducted by, or on behalf of, more than one public agency or governmental entity.
(2)Any City agency may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of goods, services, or construction with one or more public agencies or governmental entities.
(3)A cooperative purchase may be made when the ACCO determines, with CCPO approval, that such purchase is consistent with general New York City procurement policy, and is in the City's best interest and the basis thereof. If a cooperative purchase is conducted through other than a competitive sealed bid or proposal process, such determination shall provide the basis for the determination that the purchase is consistent with general New York City procurement policy.
(c)Responsibility determination. Prior to making an intergovernmental or cooperative purchase, an agency shall make an affirmative finding of responsibility and may require from the vendor the submission of a VENDEX Questionnaire.
(d)Public notice of award.
(e)Record. Records shall include at a minimum: (1) the determination that for goods the price is lower than the prevailing market price; for services or construction that the price is fair and reasonable; and including an explanation of how such determination was made; (2) the ACCO's approval, if applicable; (3) the list of goods, services, or construction procured; (4) the name and address of the vendor; (5) the date and the amount of the purchase order or contract; (6) a copy of the purchase order or contract; (7) invoice and receiving documentation if the procuring agency also receives the goods and the invoice; and (8) a copy of City Record notice, if applicable.
