§ 21-04 Second-Hand Dealers Required to Create and Upload Electronic Records.
RCNY § 21-04
(a)In addition to the physical records of transactions required to be created and maintained pursuant to the provisions of the New York City Administrative Code, second-hand dealers subject to electronic recordkeeping requirements must create an electronic record of certain transactions at the time such transactions take place, as provided in subdivision (c) or (d) of this section, as applicable. The electronic record must be uploaded immediately, or on a daily basis no later than midnight of the day of such transaction, to a web-based electronic data transfer service designated by the Police Commissioner.
(b)Second-hand dealers subject to electronic recordkeeping requirements must create and upload electronic records of transactions involving (i) the purchase or sale of any second-hand manufactured article composed wholly or in part of gold, silver, platinum, or other precious metals; (ii) the purchase or sale of any old gold, silver, platinum or other precious metals, (iii) the purchase of articles or things comprised of gold, silver, platinum or other precious metals for the purpose of melting or refining, (iv) the purchase or sale of used electrical appliances excluding kitchen appliances; (v) the purchase or sale of any used electronic equipment, computers or component parts of electronic equipment or computers; or (vi) the purchase or sale of pawnbroker tickets or other evidence of pledged articles, or the redemption or sale of pledged articles, where the second-hand dealer is not a pawnbroker.
(c)The electronic records to be created and uploaded by dealers subject to electronic recordkeeping requirements for transactions not involving the purchase or sale of pawnbroker tickets or other evidence of pledged articles, or the redemption or sale of pledged articles, must include the following information: (i) the date, time, and location; (ii) the serial number pre-printed on the physical record of such transaction; (iii) an accurate description of each article purchased or sold, including type of article, manufacturer, make, model, serial number, IMEI number, inscriptions and distinguishing marks; and (iv) one or more digital photographs reasonably capturing the likeness of each subject article, including any serial numbers or other identifying markings which are visible. Such photograph(s) must be created in a jpeg format.
(d)The electronic records to be created and uploaded by second-hand dealers subject to electronic recordkeeping for transactions involving the purchase or sale of pawnbroker tickets or other evidence of pledged articles, or the redemption or sale of pledged articles, must include the following information: (i) the name and address of the person who issued such ticket or other evidence; (ii) the pledge number of such pawn ticket or other evidence; (iii) the amount loaned or advanced as it appears on such pawn ticket or other evidence; (iv) the day and hour of such purchase, sale or redemption, as the case may be; (v) the serial number pre-printed on the physical record of such transaction; (vi) the sum paid or received for such pawn ticket or other evidence, or the sum paid or received for the redeemed article or pledge; (vii) such description of a pledged article as appears on such pawn ticket or other evidence and an accurate description of every redeemed pledged article including type of article, manufacturer, make, model, serial number, IMEI number, inscriptions and distinguishing marks; and (viii) one or more digital photographs reasonably capturing the likeness of each subject article, including any serial numbers or other identifying markings which are visible. Such photograph(s) must be created in a jpeg format.
