§ 175.25 Notification and Reporting of Events.
RCNY § 175.25
(a)Immediate notification. Notwithstanding other requirements for notification in this Article, each registrant must immediately report each unintended event involving a source of radiation possessed by the registrant that may have caused or threatens to cause any of the following conditions for an individual to receive: (1) a total effective dose equivalent of 0.25 sievert (25 rem) or more; or (2) a lens dose equivalent of 0.75 sievert (75 rem) or more; or (3) a shallow dose equivalent to the skin or extremities or a total organ dose equivalent of 2.5 sievert (250 rem) or more.
(b)Twenty-four hour notification. Each registrant must, within 24 hours of discovery, report to the Department: (1) Any unintended event involving a registered source of radiation possessed by the registrant that may have caused, or threatens to cause, any of the following conditions for an individual to receive in a period of 24 hours: (i) a total effective dose equivalent exceeding 0.05 sievert (5 rem); or (ii) a lens dose equivalent exceeding 0.15 sievert (15 rem); or (iii) a shallow dose equivalent to the skin or extremities or a total organ dose equivalent exceeding 0.5 sievert (50 rem).
(2)Any medical event as defined in 24 RCNY Health Code § 175.08.
(3)An event in which equipment is disabled or fails to function as intended when: (i) the equipment is required by regulation or a condition of a registration to prevent exposures exceeding regulatory limits, or to mitigate the consequences of an accident; or (ii) the equipment is required to be available and operable when it is disabled or fails to function; and (iii) no redundant equipment is available and operable to perform the required safety function.
(c)Registrants must make the notification required by subdivisions (a) and (b) of this section by initial contact by telephone to the Department and must confirm the initial contact by letter, e-mail or facsimile to the Department. To the extent that the information is available at the time of notification, the information provided in these notifications must include: (1) the caller's name and call back telephone number; (2) a description of the event, including date and time; (3) the exact location of the event; (4) any personnel radiation exposure data available.
(d)Written reports. Each registrant must submit a written report to the Department within 30 days after learning of: (1) events for which notification is required by 24 RCNY Health Code § 175.25(a) through (b); (2) doses in excess of any of the following: (i) the occupational dose limits for adults in 24 RCNY Health Code § 175.13; (ii) the occupational dose limits for a minor in 24 RCNY Health Code § 175.13; (iii) the limits for an embryo/fetus of a declared pregnant worker in 24 RCNY Health Code § 175.13; (iv) the limits for an individual member of the public in 24 RCNY Health Code § 175.14; or (v) any applicable limit in the registration; (3) levels of radiation in: (i) a restricted area in excess of applicable limits in the registration; or (ii) an unrestricted area in excess of 10 times the applicable limit set forth in this Article or in the registration, whether or not involving exposure of any individual in excess of the limits in 24 RCNY Health Code § 175.13.
(e)Contents of written reports. Each report required by this section must include, as appropriate: (1) a description of the event, including the probable cause of the elevated exposures or dose rates and the manufacturer and model number, if applicable, of any equipment that failed or malfunctioned (2) estimates of each individual's dose; (3) the levels of radiation involved; and (4) corrective steps taken or planned to ensure against a recurrence, including the schedule for achieving conformance with applicable limits, ALARA constraints, generally applicable environmental standards and associated registration conditions.
(5)Each report filed pursuant to this section must include for each occupationally overexposed individual: the name, employee ID number if available, and date of birth. With respect to the limit for the embryo/fetus in 24 RCNY Health Code § 175.13, the identifiers should be those of the declared pregnant worker. The report must be prepared so that individually-identifiable information is stated in a separate and detachable portion of the report and not otherwise revealed.
(f)Any written report of a medical event as defined in 24 RCNY Health Code § 175.08 must include a calculation of the resulting radiation dose that was delivered in error, and be forwarded to the registrant's radiation safety committee or the radiation safety officer for their action. The report must be maintained on-site, or readily available for review by the Department during inspection. (Added City Record 4/24/2019, eff. 5/24/2019)
