§ 12-12 Reporting and Recordkeeping.
RCNY § 12-12
(a)Operators of all dry cleaning facilities or their designees must record the following: (1) The date, duration and nature of any malfunction, spill, incident, or emergency response at the facility as outlined in paragraph (d) of 15 RCNY § 12-11; (2) The date of maintenance on any air cleaning component or exhaust system (such as the regeneration and/or replacement of the carbon in a carbon adsorber); (3) The number of loads between regenerations, cleaning and replacement of lint filters and carbon adsorber pre-filters, repair or replacement of exhaust fans; (4) The amount of activated carbon in carbon adsorbers (dry weight in pounds); (5) The date of maintenance of drying sensors; (6) The date and volume of any perc-contaminated hazardous waste shipments; and (7) The dates of perc-contaminated wastewater treatment unit carbon cartridge replacement.
(b)Each owner or operator of a dry cleaning facility must keep receipts of perc purchases, a log of the following information, maintain such information on-site and provide it upon request for a period of five years: (1) The volume of perc purchased each month by the dry cleaning facility as recorded from perc purchases; if no perc is purchased during a given month then the owner or operator would enter zero gallons into the log; (2) The owner or operator must perform the following calculation on the first day of every month: (i) Sum the volume of all perc purchases made in each of the previous twelve months, as recorded in the log described in paragraph (1) above.
(ii)If no perc purchases were made in a given month, then the perc consumption for that month is zero gallons.
(iii)The total sum calculated is the yearly perc consumption at the facility.
(c)Each owner or operator of a dry cleaning facility must record the following information on an inspection checklist as described in 15 RCNY § 12-07.
(1)The dates when the dry cleaning system components are inspected for perceptible leaks as specified under the inspection and testing requirements, and the name or location of dry cleaning system components where perceptible leaks are detected; (2) The date, time and colorimetric detector tube monitoring results as specified in 15 RCNY § 12-07, if a carbon adsorber is used for primary or secondary emission control; (3) The date, time and temperature sensor monitoring results for refrigerated condensers, as specified in 15 RCNY § 12-07; and, (4) The dates of repair and records of written or verbal orders for repair parts to demonstrate compliance with the inspection and testing requirements in 15 RCNY § 12-07.
(d)Each owner or operator of a dry cleaning facility must retain on-site copies of the operation and maintenance checklists required under 15 RCNY § 12-08 and compliance inspection reporting forms required under 15 RCNY § 12-16.
(e)Each owner or operator of a dry cleaning facility must retain on-site a copy of the design specifications and the operating manuals for each dry cleaning system and each emission control device located at the dry cleaning facility.
(f)All records must be maintained on-site for at least five years and must be made available to the Department upon written or verbal request.
(g)In addition to the permitting requirements of 15 RCNY § 12-15, new facilities, or facilities installing new equipment, must submit to the Department a copy of the compliance report submitted to the New York State Department of Environmental Conservation within 30 days of commencing operation to certify compliance with the federal National Emission Standard for Hazardous Air Pollutants requirements. This statement must include: (1) The name and address of the owner or operator; (2) The address (that is, physical location) of the dry cleaning facility; (3) An estimation of the annual perc consumption; (4) A description of the machines' control devices; (5) A statement verifying compliance with each applicable requirement under Title 40 of the Code of Federal Regulations subchapters 63.322, 63.323, and 63.324; and, (6) A statement certifying that all information contained in the statement is accurate and true.
(h)In addition to the permitting requirements of 15 RCNY § 12-15, facilities exceeding the consumption thresholds identified in Title 40 of the Code of Federal Regulations subchapter 63.620(d), (e), or (g) must submit to the Department a copy of the compliance report submitted to the New York State Department of Environmental Conservation within 30 days of the compliance deadline of 180 days certifying compliance with any additional federal requirements. This statement must include: (1) The name and address of the owner or operator; (2) The address (that is, physical location) of the dry cleaning facility; (3) An estimation of the annual perc consumption; (4) A description of the machines' control devices; (5) A statement verifying compliance with each applicable requirement under 40 C.F.R. Subchapters 63.322, 63.323, and 63.324; and, (6) A statement certifying that all information contained in the statement is accurate and true.
