§ 11-04 Records.
RCNY § 11-04
(a)Employee Notices. Covered Employers and Additional Covered Employers must maintain written records of their delivery of the employee notices required by the Living Wage Law. Acceptable records include logs with signed employee acknowledgments, and/or email receipts reflecting delivery of the notices. Failure to maintain these records creates a rebuttable presumption that the Covered Employer or Additional Covered Employer did not deliver the required notices to the Employees.
(b)Employee Claims. Covered Employers and Additional Covered Employers must maintain all records related to any complaint or any pending, threatened, or resolved legal action or grievance by or from any Employee concerning the Living Wage Law.
(c)Termination or Adverse Employment Action. Covered Employers and Additional Covered Employers must maintain all records related to the discharge, demotion, suspension, reduction of hours, or other adverse employment action against any Employee subject to the Living Wage Law. Failure to maintain these records creates a rebuttable presumption that any adverse employment action was in retaliation for the applicable Employee exercising his or her rights under the Living Wage Law.
(d)Obligation to Produce on Demand. Covered Employers and Additional Covered Employers must furnish copies of any of the records specified in this section to the City within 15 days of a request by the City.
(e)Retention Period. Covered Employers and Additional Covered Employers must retain all records specified in this section for six years after the applicable work is performed. (Added City Record 9/15/2016, eff. 10/15/2016)
