§ 1-07 Procedures for Making Requests, Responses.
RCNY § 1-07
(a)Any request to inspect and/or copy records shall be made in writing and addressed to the Records Access Officer of the agency. The requests shall reasonably describe the record or records sought and shall, whenever possible, supply information regarding dates, file designations or other information which will enable the Records Access Officer to identify the records sought.
(b)Any present or former DJJ employee who wishes to review his or her personnel file, should submit such request on the pre-printed agency form designed for that purpose. A supply of that form shall be available at the DJJ Personnel Office and at the Spofford Personnel Office. The Personnel Director may handle these routine requests without the Records Access Officer. A copy of the request form shall be retained in the employee's personnel file.
(c)A response shall be given regarding any request reasonably describing the record or records sought within five business days of receipt of the request.
(d)If the Records Access Officer does not provide or deny access to the record sought within five business days of receipt of a request, he or she shall furnish a written acknowledgment of receipt of the request and a statement of the approximate date when the request will be granted or denied.
