§ 1-04 Application Procedures.
RCNY § 1-04
(a)Submission of application. An application form for artist's certification may be downloaded from the Department's website, picked up in person, or requested by mail from the Department's offices located at 31 Chambers Street, 2nd Floor, New York, New York 10007. The completed application must be returned to the Department, together with the required documentation, in person or by mail to the Department's offices, addressed to the attention of the Artist's Certification Coordinator. The Coordinator shall then review such application for completeness. If an application is considered to be incomplete, the Coordinator shall attempt to contact and advise the applicant as to what additional material should be submitted. The applicant may then either submit additional material or request that the application be considered as originally submitted, in which case the Coordinator shall bring such application before the Committee pursuant to 58 RCNY § 1-04(c).
(b)Required elements.
(1)Basic information. To be complete, an application for artist's certification must ordinarily include the following: (i) A description of the applicant's art form or art occupation.
(ii)An explanation as to (A) why occupancy of a joint living-work quarters for artists is important to the applicant in carrying out his or her art form or art occupation, (B) how such space is or will be used for such purpose, and (C) if the applicant currently lives and works in the same space, a diagram and/or photographs of such space.
(iii)A professional resume indicating, with reference to the applicant's particular art form or art occupation, professional experience (or a combination of professional training and experience) sufficient to demonstrate a serious, consistent commitment to such art form or occupation – such resume must also include other information as to the applicant's educational background, professional training, and public presentation of his or her work, e.g., exhibitions, performances, publications and the like, all such information to include relevant dates.
(iv)Documentation appropriate to the applicant's field evidencing his or her work and its dissemination to the public, e.g., Visual Artists – 15 to 20 slides and/or photographs of work Set and Costume Designers – photographs of work Choreographers – photographs and/or video tapes or films of work, notated dance scores Composers – scores, tapes and/or recordings of compositions Filmmakers and Video Artists – films and/or videotapes Writers – samples of published work such as books, magazines, anthologies, broadsides, audio- and/or video or phonograph recordings of readings and performances All applicants – documentation of performances, publications, readings or showing of work to public such as programs, films, announcements or reviews.
(v)Additional material which demonstrates outside recognition of his or her standing as a professional in his or her art form or art occupation, e.g., reviews, written proof of grants, awards or fellowships, or relevant union or guild memberships.
(vi)The names, addresses and telephone numbers of two people recognized in the applicant's field who may be contacted as to the applicant's professional involvement as an artist.
(2)Supplemental data. In addition to the material referred to in 58 RCNY § 1-04(b)(1), the applicant may submit such other information as the applicant believes may support his or her request for artist's certification. The applicant may also be asked to submit further material relevant to his or her art form or art occupation in the event that: (i) the Coordinator determines that the application is incomplete or (ii) the Committee believes that it needs such additional material in order to make its recommendation. In such instances and in the case of an application being reconsidered pursuant to 58 RCNY § 1-06(a), the applicant may request that a studio visit be made to his or her studio or work place. Provided such space is located in New York City, the Coordinator, accompanied by another member of the Committee, shall use best efforts to comply with such request.
(c)Review of application.
(3)If any panel should be of the opinion that a particular application is incomplete, the panel shall advise the Coordinator of the information such panel believes is necessary to complete the application. The consideration of such an application shall be postponed and it shall not be presented to the Committee again until the applicant supplies the missing information or the applicant requests that the application be considered as originally submitted.
(4)Following each meeting, the Coordinator shall gather the recommendations from each panel and shall present the applications, the recommendations and other pertinent information to the Commissioner, together with a written statement in the case of each application as to the reasons for the recommendations made with regard to the application. At this time, the Coordinator shall also notify all individuals whose applications have been tabled and shall advise them of the additional information requested by the Committee.
(5)The Commissioner shall make the actual determination with regard to each application. After action by the Commissioner, the Coordinator shall issue artist's certification to those individuals whose applications have been granted and shall notify those individuals whose applications have been denied of the reasons for such denial, and of their right to reconsideration and appeal thereof.
(6)If a particular applicant for artist's certification demonstrates in his or her application that he or she works in a heavy or bulky medium, pursuant to § 42-141(b)(ii) of the New York City Zoning Resolution, the certification form issued such applicant may, at the applicant's request, carry a notation to that effect.
(7)Following the determination by the Commissioner or the withdrawal of any application for artist's certification, the Coordinator shall return to the applicant the materials listed in 58 RCNY § 1-04(b)(l)(iv) submitted in support of such application provided that he or she has submitted a self-addressed, stamped envelope for the return of such materials. Alternatively, these materials may be picked up by the applicant at the offices of the Department during regular business hours. Supporting materials which have not been picked up within four months of the date of the Commissioner's determination of the relevant application may be disposed of at the discretion of the Coordinator, except that the Coordinator shall retain possession of materials submitted in support of an application being reconsidered or on appeal until such time as a determination is reached with regard to reconsideration or appeal.
(8)In the event that an applicant whose application has either been tabled or is being held for reconsideration has not submitted the additional material requested by the Coordinator within four months after the date on which such application was either tabled or initially denied, the Coordinator may in his or her discretion consider such application withdrawn. In such instance, the Coordinator may dispose of supporting materials in accordance with 58 RCNY § 1-04(c)(7). (Amended City Record 12/1/2017, eff. 12/31/2017)
