§ 1-03 Application Requirements and Deadlines.
RCNY § 1-03
(a)A street activity permit is required to conduct any event as defined by 50 RCNY § 1-01 and may also be requested for a Press Conference/Rally/Stationary Demonstration that requires less than 50% of a Pedestrian plaza.
(b)All Applicants are required to identify a contact person and include their complete contact information for purposes of communications concerning the application and the proposed event. If a permit requires a Community sponsor then an individual from the organization must be listed as the contact person.
(c)Applicants are required to submit the following with applications: (1) processing fee; (2) proof of status as a Community sponsor, if applicable; (3) proof of documented not-for-profit tax exempt status with State or federal records, if applicable; (4) proof of status as an Art and Cultural Institution or Cultural Venue, if applying for an Open Culture event; (5) $1,000,000 liability insurance as required by 50 RCNY § 1-08(b) of this chapter, if applicable, for events other than a Press Conference/Rally/Stationary Demonstration; and (6) plans outlining components of the proposed Street event, Plaza even t, or Open Culture event.
(d)Applications shall be submitted by the following deadlines unless the event is proposed for a Pedestrian plaza, in which case the deadlines in paragraphs (7)-(9) of this subdivision apply: (1) Block party applications must be submitted 60 days prior to event date.
(2)Clean-up applications must be submitted 60 days prior to event date.
(3)Charitable event applications must be submitted 30 days prior to the event date.
(4)Civic event applications must be submitted 14 days prior to event date.
(5)Farmer's market applications must be submitted 60 days prior to the event date.
(6)Health fair applications must be submitted 30 days prior to the event date.
(7)Pedestrian plaza Level A applications other than for Civic events must be submitted 45 days prior to the event date, except applications for multiple Pedestrian plazas in the same area must be submitted 60 days prior to the event date.
(8)Pedestrian plaza Level B and C applications other than for Civic events must be submitted 30 days prior to the event date, except applications for multiple Pedestrian plazas in the same area must submitted 45 days prior to the event date.
(9)Pedestrian plaza Level D applicants must be submitted 14 days prior to the event date and include usage of only one plaza.
(10)Press Conference/Rally/Stationary Demonstration applications must be submitted 10 days prior the event date. Where an Applicant can demonstrate that the need for this type of event was not known in time to file an application earlier, the Applicant may submit an application less than 10 days prior to the event date.
(11)Production event applications must be submitted 10 days prior to the event date.
(12)Street event, Large applications must be submitted 45 days prior to the event date.
(13)Street event, Medium applications must be submitted 30 days prior to the event date.
(14)Street event, Small applications must be submitted 14 days prior to the event date.
(15)Street fair applications must be submitted no later than December 31st of the year preceding the calendar year for which the proposed street fair will take place. For Street fairs that are only one day and one Block in length, applications will be accepted 90 days prior to the event date.
(16)Open Culture event applications must be submitted 15 days prior to the event date.
(e)Applicants or community sponsors for street fairs shall be limited to one event per application and two events per calendar year.
(f)All events that require a full street closure and Pedestrian plaza events must allow for a 15-foot emergency vehicle lane.
(g)SAPO applications may be completed and submitted online at https://nyceventpermits.nyc.gov or any successor website. If an online submission is not possible or if paper submission is preferred, Applicants may obtain and submit paper copies at SAPO offices.
(h)For Street events that require a full street closure or Plaza events for Pedestrian plaza, Level A or Pedestrian plaza, Level B that require the use of more than fifty percent (50%) of a Pedestrian plaza, a site visit will be scheduled with SAPO, DOT and other relevant city agencies.
(i)For Open Culture Events, the Director of SAPO may establish guidelines that restrict certain event elements, as well as activities that would require additional agency permits.
(j)The Director of SAPO may establish guidelines that set limits on the frequency of Open Culture events from a single applicant or sponsor to ensure that numerous applicants and sponsors are able to utilize roadways for Open Culture Events. Such guidelines may take into consideration the concentration of events in certain neighborhoods, and the provision of equitable access to all groups.
(k)The Director of SAPO may, in extraordinary circumstances, waive or alter any applicant deadline in this chapter for an individual applicant upon a written determination by the Director that compliance with such deadline would frustrate the purposes of this chapter by preventing the equitable use of streets for community gatherings due to an inadvertent applicant error. (Amended City Record 12/1/2015, eff. 12/31/2015; amended City Record 8/19/2016, eff. 8/19/2016; amended City Record 3/1/2021, eff. 3/1/2021; amended City Record 11/1/2021, eff. 11/1/2021; amended City Record 12/1/2023, eff. 12/31/2023)
