§ 1-02 The Calendar Officer: Notices, Calendars, Minutes, Record, and Communications.
RCNY § 1-02
(a)Notices of all special meetings shall be given to each member by the Calendar Officer.
(b)The Calendar Officer shall prepare a calendar of the business to be presented and considered at each public meeting. The matters thereon shall be arranged in the order prescribed by 62 RCNY § 1-01(f), and shall be properly classified. The Calendar Officer shall also keep a record of undetermined matters which have been laid over.
(c)Record. The record of a public meeting, including a public hearing, shall consist of either an audio recording or verbatim stenographic record of the proceedings; a list of speakers' names and affiliations, if any; a notation of each speaker's own indication, on a form provided for that purpose, of support or opposition to the proposal; and any exhibits or written statements offered by speakers. The record shall be available online from the Department of City Planning's website or at the Calendar Office, City Planning Commission, 120 Broadway, 31st Floor, New York, New York 10271. The Department of City Planning shall make available for public inspection, at the above location, a complete transcript of all public hearings of the Commission within sixty (60) days of such hearing.
(d)The Calendar Officer shall maintain the minutes of each public meeting, and shall make them available for examination by the public in the Office of the Calendar Officer.
(e)Minutes and a record of votes shall be taken at any executive session to the extent required by § 106 of the Public Officers Law.
(f)All communications, petitions and reports intended for consideration shall be sent to the Commission's attention through the Department of City Planning's website or the Calendar Office.
(g)The Calendar Officer shall transmit to the City Council and other city departments affected thereby true copies of all reports and resolutions adopted. (Amended City Record 3/21/2018, eff. 4/20/2018)
